Classcard vs Okrabook: Pricing, Features, and Fit for 2026
Classcard vs Okrabook compared honestly: student and staff caps, multi-location management, leads, payroll, WhatsApp, AI and which fits your academy in 2026.
If you're comparing Classcard and Okrabook, you're likely running a sports or activity academy and weighing student and staff caps, multi-location management, lead management, booking flows, payroll, WhatsApp and AI. This post compares them honestly so you can see which fits your academy better in 2026.
What Each Platform Is Built For
Okrabook
Okrabook is a sports academy and facility management platform built by OKRA TECH FZCO in Dubai, with customers across the UAE, Saudi Arabia, Singapore and Thailand. Its strength is breadth of booking: term enrollment, trials, private lessons, camps, competitions and court rental each have their own checkout flow. It is built for the GCC, with regional payment gateways and six languages including Arabic.
Classcard
Classcard is built around the academy model: students who enroll in levels, progress through terms, and have parents actively tracking that progress. It covers sports academies, swim schools, dance studios, music schools, tutoring centres and gymnastics programs - anywhere a student's progress over a season is the core product, not just a booked slot. A single account manages all locations from one dashboard, with no caps on students, staff or bookings.
Pricing: Unlimited Seats vs Capped Tiers
On headline price the two are identical - $99, $199 and $349. The real difference is what those prices buy as you grow.
Okrabook
Same price points but with caps. Launch ($99/mo): 100 athletes, 5 staff, 2 locations. Growth ($199/mo): 300 athletes, 10 staff, 5 locations. Ultimate ($349/mo): unlimited athletes and locations, 15 staff. Extra staff seats cost $20–30 each depending on plan. Annual: 15% off. Zero Okrabook transaction fee on every plan.
Classcard
Unlimited students, staff and classes on every plan. Growth ($199/mo) adds AI assistance, recurring billing, single-step automations, WhatsApp and accounting integrations. Business ($349/mo) adds multi-step automation, an AI parent chatbot, gift cards and SSO. Annual plan: pay 10 months, get 12 (effectively 16.7% off).
Where Okrabook can come out ahead: with no platform transaction fee and a regional gateway, a high-revenue academy processing large payment volume may pay less in total. Run both against your own student count, staff count and monthly card volume before deciding.
This is the sharpest operational difference between the two platforms and the one that matters most as an academy grows.
Okrabook
Okrabook requires a separate account per location. Each location is its own subscription, its own login and its own data set. A three-location academy on Okrabook pays three subscriptions and manages three separate accounts with no unified reporting across them.
Classcard
Classcard runs all your locations from a single account. One login, one dashboard, one subscription. You toggle between branches the way Instagram toggles between accounts - same interface, same data, one place to see revenue, attendance and student records across every location at once.
For any academy running two or more locations, this is a meaningful difference in both cost and daily operational effort. Classcard's pricing does not change with the number of locations added.
Lead Management: Both Have It, at Different Tiers
Unlike several platforms in this category, Okrabook does include a real CRM. The difference is which plan unlocks it.
Okrabook
Okrabook puts the lead pipeline and CRM on Growth ($199/mo) and above. Its marketing extras - audiences, campaigns, lead scoring and a staff-facing AI "who to call first" prompt - go a step further for academies running paid acquisition at scale.
If you are on a $99 budget and lead follow-up matters, Classcard gives you the pipeline at that price while Okrabook does not.
Booking Flows and Enrollment
This is where Okrabook makes its strongest case.
Okrabook
Okrabook supports 6 - 8 dedicated booking flows out of the box: term enrollment, drop-in and trial sessions, private lessons, camps, competitions and facility rental. Each flow has its own checkout. A public browsing page with live pricing handles packs, credits, vouchers and payment plans. Facility rental is a separate product with peak and off-peak pricing, plus a native competition module and standalone shop.
Classcard
Classcard runs classes, packages, trials and one-on-one sessions through one booking page, with waitlists and location rentals included on every plan. Enrollment is tied to a level and a term, so renewal and progression are handled as part of the academic structure rather than just a billing cycle.
If you run a venue that rents courts by the hour, hosts tournaments and sells kits independently of classes, Okrabook's multi-flow setup fits more naturally. If your business is mainly recurring term enrollment with trials feeding it, Classcard's single booking page is simpler to configure and run.
Progress Tracking
Both platforms track student advancement, but Classcard puts more weight on what parents see.
Okrabook
An Athletes Skills & Levels module and performance assessments let coaches record where each athlete stands. Parents view progress and attendance in the customer app. An AI attendance watch flags athletes whose attendance is slipping.
Classcard
Customizable grade scales and rubrics per level, instructor comments and class-level feedback on every plan. Progress reports and report cards are built to be shared directly with parents through the app each term, making structured feedback a core part of how academies retain families.
Communication, WhatsApp and AI
Okrabook
Okrabook sends WhatsApp messages via Twilio and the Meta Cloud API for confirmations, cancellations and payment reminders, with SMS alongside, from the Growth plan. Workflow automation is capped at 5 flows on Growth and unlimited on Ultimate. AI features are staff-facing: a staff assistant, report explanations, lead summaries and attendance alerts - each can be switched on or off per staff role.
Okrabook does not currently offer payroll management. Academies on Okrabook handle coach payments manually or through a separate HR tool.
Classcard
Classcard includes payroll tracking and calculation as a native feature - hourly rates per coach, fixed monthly salaries, attendance-based pay calculations and payroll reports. Coaches can access and acknowledge their own payroll reports directly through the platform, with role-based access keeping individual pay rates confidential.
You run two or more locations and want one account, one login and unified reporting across all of them.
Your core business is recurring term enrollment and student progression rather than facility rental or tournaments.
You need payroll management for hourly or part-time coaches built into the same platform.
Lead management at the $99 price point matters to you.
Parent-facing progress reports and structured feedback are part of how you retain families.
You want a dedicated account manager and full onboarding support included.
Choose
Okrabook
if…
You run a single venue that rents courts or facilities by the hour alongside classes.
You host tournaments or competitions and need a native competition module.
You sell merchandise independently of classes through a standalone shop.
Processing volume is high enough that zero platform transaction fees meaningfully offset the subscription cost.
You need 6 - 8 separate booking flows each with their own checkout.
Frequently Asked Questions
Is Classcard cheaper than Okrabook?
On headline price they are identical: $99, $199 and $349 a month. The difference is what each price includes. Classcard gives you unlimited students, staff and classes on every plan, while Okrabook caps athletes at 100 on Launch and 300 on Growth, includes 5, 10 or 15 staff seats depending on plan, and charges $20–30 for each extra seat. For multi-location academies the gap widens, because Okrabook needs a separate subscription per location. Okrabook can come out ahead for a high-revenue academy processing large payment volume, since it charges no platform transaction fee, so it is worth running both against your own student count, staff count and monthly card volume.
Can Okrabook manage multiple locations from one account?
No. Okrabook requires a separate account, login and subscription for each location, with no unified reporting across them. Classcard runs all your locations from a single account and one dashboard, and its pricing does not change as you add locations.
Does Okrabook have lead management?
Yes. Okrabook includes a real CRM and lead pipeline, plus marketing extras like audiences, campaigns and lead scoring, but only from the Growth plan ($199/mo) upwards. Classcard includes its full lead pipeline, with customizable stages, automated follow-ups, trial class self-booking and one-click lead-to-student conversion, from the $99 Starter plan.
Does Okrabook offer payroll management?
No. Okrabook does not currently offer payroll, so academies handle coach payments manually or through a separate HR tool. Classcard includes payroll natively, with hourly rates per coach, fixed monthly salaries, attendance-based pay calculations and payroll reports that coaches can view and acknowledge.
Which platform is better for facility rental and tournaments?
Okrabook. It supports 6 - 8 dedicated booking flows, each with its own checkout, including facility rental with peak and off-peak pricing, a native competition module and a standalone shop. If your business is mainly recurring term enrollment with trials feeding it, Classcard's single booking page is simpler to configure and run.
Do both platforms support WhatsApp and AI?
Both offer WhatsApp from their Growth plans. Their AI is aimed at different users: Okrabook's AI suite on Ultimate is staff-facing (a staff assistant, report explanations, lead summaries and attendance alerts), while Classcard adds AI assistance on Growth and a parent-facing AI chatbot on Business that answers families' questions on your booking page.
Can I switch from Okrabook to Classcard without losing my data?
Classcard includes setup and data migration with onboarding. It's worth talking to Classcard's team about what moving your athlete, booking and billing history from Okrabook would involve for your academy.
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